Tez I Solutions

Industries · Roofing

How we handle your customers’ data

Your CRM is full of homeowners who had the roof inspected and never signed — and one careless line about their claim or their deductible can break your state’s law.

Applies to
Residential roofing: retail replacement and repair, and insurance-funded storm restoration
Covers
Lead reactivation and AI services
Current as of
October 2026 · V1
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Part 1

Lead reactivation

How your list is checked, ranked and worked — what leaves your side, what never does, and the rules your industry adds.

What we take, where it goes, and who sees it.

For owners, office managers and your counsel

Lead reactivation works the leads your business has already paid for — homeowners who asked for an inspection or an estimate, were followed up once or twice, and then were not. We rank them by likelihood to book and work the list from the top, so your team spends its time on the people most likely to say yes to a visit.

Most of what governs that list is telemarketing law: the TCPA, Do Not Call, and state rules that treat a text as a sales call. On top of it sit roofing’s own rules — licence and registration numbers in advertising and, in most storm states, tight limits on what may be said about insurance claims, adjusters and deductibles. No federal privacy rule like the one banks follow covers a roofing business, and most state privacy laws will not reach yours. We protect the data as if they did. This document sets out, control by control, what we do, which rules it answers, and where it goes further than they require.

Sections 02 to 06 are the plain-English part. They show the whole system in pictures, explain the four things the ranking looks at, and follow one example lead from your CRM to your rep’s phone. The sections after them are the detail your counsel will check.

01

Commitments

Ten commitments, before the detail

  • 01 · Direct identifiers never reach an AI provider — Names, phone numbers, emails, street addresses and gate or alarm codes stay in a secure environment. The AI provider sees a random ID and a few short facts, nothing more.
  • 02 · Nothing goes out without your approval — You, or the person you name, approve every template and every batch before it is used. Our review sits on top of yours, never in place of it.
  • 03 · Every message goes out in your name — Under your licensed business name, with your licence number where your state requires it, from your own number or email domain, and logged in your CRM.
  • 04 · No evidenced consent, no text message — Consent, opt-outs, Do Not Call status and quiet hours are checked at the moment of sending. Opt-outs are permanent.
  • 05 · Your data serves your engagement only — No model training, no reuse across clients, no sale of leads, no outside enrichment without your written instruction.
  • 06 · Breach notice within 72 hours — As soon as possible and no later than 72 hours. No law sets that window for your business; we commit to it anyway.
  • 07 · Return and destruction, certified — At the end of the engagement your data, including the identity key, is returned or destroyed, and we confirm it in writing.
  • 08 · No claims talk, no promises — Messages invite a visit or a call. No insurance, claim or deductible talk, no price or savings promises, no storm damage nobody has seen, no made-up reviews.
  • 09 · A fee structure that fits your work — A flat fee or a results-based fee. Jobs paid from insurance are treated separately, as section 14 explains.
  • 10 · Evidence on request — Every control here has something you can inspect. If you send us a security questionnaire, we complete it during onboarding.

02

The whole picture

The system on one page

The system works in three zones. Names, addresses and contact details stay on your side. Our scoring works only with a random ID and a few short facts. The results come back to your side, where you approve and send.

Three zones: your business keeps identity, Tez scoring sees random IDs and facts, results return to your business YOUR BUSINESS · NAMES, ADDRESSES AND CONTACT DETAILS STAY HERE G2  Check the list Opt-outs, Do Not Call Swap names for IDs The key stays with you G3  Notes into facts Answers from a fixed list TEZ SCORING · RANDOM IDS AND FACTS ONLY Score and rank Four factors, plain arithmetic G4  Explain A reason and a short summary Pick the next step Channel and timing YOUR BUSINESS · RESULTS LAND HERE Match back ID to your CRM record G5  Your approval You sign off the batch G6  Send From your own channels Outcomes (booked, sold, lost) come back by random ID and improve your business’s ranking only. G1  The agreement and intake review clear before any data moves. G7  Retention and destruction.

G1 — the agreement and intake review — clears before any data moves. G7 covers retention and destruction.

Dashed gold-edged boxes, marked G1 to G7, are compliance gates. Nothing passes a gate until it clears. Section 03 lists what each one checks.

03

Step by step

From our first conversation to the first message

Seventeen steps in five phases. The gate marks show where a compliance check has to clear before the work moves on.

Onboard (before any data)

  • 01 First conversation — How your team follows up on estimates today
  • 02 Agreement — Roles, purpose, subprocessors, 72-hour notice G1
  • 03 Intake review — Lead sources, consent wording, claims work G1
  • 04 Secure environment — In your environment, or our workstation

Prepare (on your side)

  • 05 Map your stages — Your CRM statuses to eight shared stages
  • 06 Check the list — Opt-outs, Do Not Call, open jobs, complaints G2
  • 07 Swap names for IDs — A random ID; the key stays with you
  • 08 Notes into facts — Fixed-list answers; job values become tiers G3

Rank (Tez scoring)

  • 09 Score — Intent, Opening, Reachability, Fit
  • 10 Tier and reasons — A to D, with the top reasons
  • 11 Short summary — Why call, and an opening line, checked G4
  • 12 Next step — Channel by consent, and timing

Act (on your side)

  • 13 Match back — The ranked list appears in your CRM
  • 14 Your approval — You approve the wording and the batch G5
  • 15 Send — Re-checked at sending; from your channels G6

Learn (ongoing)

  • 16 Record outcomes — Booked, sold, lost; a held-back group
  • 17 Improve and report — Your ranking only; results you can check G7
GateWhenWhat has to be true to passWho decides
G1Before any dataSigned agreement; your lead sources, consent wording and opt-out records reviewed; your states, licence or registration numbers, share of insurance-funded work and fee model confirmedYour business and Tez
G2As the list arrivesOpt-outs, Do Not Call, open jobs, complaints and anyone hostile are set aside and never rankedSoftware, on your rules
G3Before anything leaves your sideOnly approved facts cross: no names, contact details, addresses, notes, exact figures or exact datesSoftware, checked by Tez
G4After a summary is draftedNo personal data, no claims or deductible talk, no banned words, nothing the facts do not supportSoftware, then your rep
G5Before any outreachYou, or the person you name, approve the wording and the batchYour business
G6At the moment of sendingConsent for that channel, Do Not Call, quiet hours in the lead’s time zone, opt-outsSoftware, on your channels
G7Throughout, and at the endOutcomes kept by random ID, used for your business only, returned or destroyed at terminationTez, certified to you

04

The ranking

How the list is put in order

Every lead is checked first, then looked at through four factors. The factors combine into one score, and the list is sorted by it. The sorting is plain arithmetic, not an AI model, so every score can be explained in a sentence.

Leads pass a gate, are scored on four factors, and produce an order, a reason and a next step G2  Checked first Opt-outs, Do Not Call, open jobs Set aside Never ranked or contacted THE FOUR FACTORS · BUILT FOR EVERY LEAD Intent How far they got, and how recently Opening Why they paused, and what has changed Reachability Can we reach them, with consent Fit Can you still do the job Score and rank Plain arithmetic, no AI model Job size tier Optional, your call Order and tier A to D, best first Why this lead Top reasons, in one line Next step Channel, timing, angle
FactorThe question it answersWhat it looks at, for a roofing business
IntentHow serious were they, and how long ago?How far they got: inspection request, inspection done, written estimate, financing discussed. Time since the last real conversation. Whether they replied before. How many follow-ups were already tried.
OpeningIs there a real reason to get back in touch?The reason they paused: price, timing, a second opinion, a spouse, a decision they were waiting on. A moment they named, such as “before winter.” Whether that moment has passed, and whether the season now suits a roof.
ReachabilityCan we reach them, and are we allowed to?A working email or phone. Consent on file for each channel. Do Not Call status, and whether the three-month inquiry window or the 18-month past-customer window applies.
FitCan you still do the job?An address inside your service area, as a yes or no only. A job you still offer, in a material you still install. Whether the estimate size suits your crews, as a tier, only if you opt in.

How the ranking gets better

  • 01It starts from your team’s experience — Your team tells us how often each kind of stalled estimate comes back. Those estimates set the first odds. Until your results come in, the scores are educated estimates, and we say so.
  • 02It corrects itself from your results — As visits are booked and jobs are sold or lost, the odds for each reason move toward what actually happened at your business.
  • 03It becomes a model of your business alone — After about 300 recorded outcomes, the ranking is fitted to your own results. It is never trained on, or pooled with, another company’s data.
  • 04A held-back group keeps us honest — With your agreement, about one lead in ten is held back and not contacted for a set period. Comparing the two groups shows what the outreach actually changed, rather than what would have happened anyway.

05

A worked example

One lead, from your CRM to your rep

Dale Pruitt is fictional. His record is shaped like a real roofing lead. Follow it through the four cards, left to right and top to bottom.

1 · Your CRM record (stays with you)

FieldValueNote
nameDale Pruittkey table
phone(972) 555-0137key table
emaildale.p@example.comkey table
address418 Example Ridge Rd, Plano, TXkey table
statusEstimate sent — on holdbecomes a stage
noteHail in April. Waiting on the adjuster, worried about his $2,500 deductible. Call back after the claim.becomes facts
estimate$18,400 roof replacementbecomes a tier
last contactMay 2, 2026becomes days

2 · What we receive (leaves your side)

FieldValueNote
IDs_4Hd8wQ1zrandom
stageWritten estimateIntent
days since157Intent
reasonWaiting on a decisionOpening
railInsurance involved · your rep onlyrail
reachEmail yes · text no consentReachability
fitService area yes · job offered yesFit
job tier3 of 3, only if you opt inoptional

Never leaves your side: his name, phone, email, address, the note itself, the deductible and estimate figures, exact dates.

3 · What comes back (back to you)

FieldValueNote
IDs_4Hd8wQ1z
score74 · tier A
reasons+ written estimate · + paused for a decision · – 157 days since contact
reason lineWritten estimate; paused for a decision that has likely been made.fixed wording
summaryHe paused a roof replacement while he waited on a decision. That was five months ago and has likely been settled. A good opener is to ask whether the roof is still on his list.AI, checked
next stepA call from your rep, weekday early evening his time

4 · In your CRM (stays with you)

FieldValueNote
recordDale Pruitt · tier A · 74matched back
fieldsReason line, summary and next step added to his record
draftNone. A call brief for your rep insteadrail
flagsInsurance rail · text blocked, no consent · Do Not Call check requiredG6

The note involves an insurance claim, so nothing automated reaches him; your rep makes the call. No text consent on file, and his estimate is over three months old, so a Do Not Call check comes first. Your rep sees his name here, in your own CRM, for the first time.

  • 01His note became a few facts, and a rail — “Adjuster” and “deductible” left only as “waiting on a decision” and an insurance flag. The deductible figure never left your side, and the call brief reminds your rep not to offer help with it — in Texas, advertising or promising to cover a deductible is an offence (section 12).

06

The suggestion

How the “why call” note is written and checked

Each lead comes back with a reason line in fixed wording and a short summary drafted by an AI model, both written only from the facts in card 2 of section 05. The AI writes; it does not decide. The order comes from arithmetic, and you approve anything sent.

Facts feed a fixed-wording reason line and an AI draft; both pass a check before your rep sees them, then approval and sending The facts and reasons Random ID, no names or figures Your rules Script, never-say list Reason line Fixed wording, filled from the facts AI draft Short summary and an opening line G4  Checked before anyone sees it Personal data, banned claims, made-up facts Passes Goes to your rep, in your CRM Fails Reason line only, flagged for review G5 + G6  Approve, then send Your sign-off; checks at sending

The four checks at gate G4

  • No personal data — The draft may not contain a name, number, email or address. Names appear only as a placeholder, filled in on your side at sending.
  • No claims talk, no promises — No insurance, claim, deductible or coverage language, and no “claims specialist” labels. No prices, savings, financing terms, guarantees, or storm damage your records do not show. The draft invites a visit, nothing more.
  • Nothing made up — Every statement must trace back to one of the facts it was given. No invented reviews, neighbours or results. A statement that does not trace is a failure.
  • Your never-say list — Phrases and topics you rule out are blocked, on top of the general rules above.

07

Roles

Your business stays in charge of the list

Your business owns the leads and decides how they are used. We work on your instructions as a service provider. Where a state privacy law reaches your business, we are your processor under it; under state breach laws we hold data on your behalf. The federal financial-privacy rule, GLBA, does not apply to a roofing business, unless you lend to customers yourself. Telemarketing law is different: the business a message promotes and the party that sends it can both be liable. So consent is enforced in software, and responsibility is divided in writing.

ObligationYour businessTez I Solutions
Privacy notices and opt-outsOwnsHonours your suppression and opt-out lists
Approval of messagesYou approve before useSubmits templates; never alters approved wording
Licences, registration, city permitsHolds them; runs any door-to-door canvassingPuts the numbers in every template; applies the rails in section 12; never canvasses
Message recordsYour CRM and channels hold themSends only through them; keeps the approval trail
How leads were obtainedWarrants it in the agreementRecords the consent source and enforces it at send time
Security of data we holdOverseesOperates the controls in sections 10 and 11
Breach notice to customersDecides, under your state’s lawNotifies you within 72 hours and supports the investigation
Estimates, contracts, cancellation noticesOwns, including the claim-denial cancellation notices many storm states requireNever writes estimates or contracts
Access and deletion requestsReceives and instructsExecutes within your deadline and confirms
Return or destructionInstructsExecutes and certifies in writing

08

Data

What we take, and what we never take

The least data that lets the list be ranked and worked. Where a figure carries signal, we keep a tier and drop the figure.

DataHow it is handledReaches the AI model
Name, phone, email, street addressHeld only in the encrypted key table on your side. The address is checked against your service area there; only a yes or no leaves.No
Gate codes; card, claim and policy numbers; adjuster details; SSNExcluded from the export. If one appears in a note, the value is removed and the record quarantined.No
Estimate and job valuesOnly if you agree: turned into a three-level tier on your side, used for ranking. The figure never leaves.No
Inspection, estimate and contact datesConverted to intervals — “14 months since last contact.”Interval only
Lead source, stage, status, job type, repKept as categories; rep names replaced with codes.As categories
Call and visit notesRead on your side and turned into fixed-list answers (section 09). The note itself never leaves.Fixed-list answers only
Consent records and opt-outsKept as an append-only history and enforced at send time.No
Roof and drone photos; household, age or health detailsNot requested, not used to rank, not sent.No

09

The privacy layer

Where AI sits, and what it sees

StationWhat happensHolds or sees
01 · Your business — Your CRMFull records stay here. Only the agreed fields are read.Holds: everything, as today
02 · Secure env. — Separation, and notes into factsA local model with no outside connection answers fixed questions about each note. The key lives only here.Holds: identifiers, key table, notes
03 · Tez scoring — Ranking, then a short summaryRanking is arithmetic in our own code. Anthropic’s Claude words a summary from the facts.Sees: random ID, fixed-list facts
04 · Your channels — Approved, then sentNames filled in on your side; consent checked; sent from your number or domain.Holds: the message, in your CRM

Notes are the most sensitive part of a record and the most useful — one line can hold a gate code and a claim number. So they are read where they already are, and only short answers leave.

LayerWhat it does
1 · Field allow-listOnly approved columns are read. Structured identifiers are separated by rule, not by a model’s judgement.
2 · Identifiers stripped firstPhones, emails, addresses, gate codes, card, claim and policy numbers, adjuster names, dollar amounts and dates are removed from a note before the local model reads it.
3 · Fixed questions, fixed answersThe local model answers set questions — why they paused, whether they named a moment, whether insurance is involved — by choosing from a list you have seen. It cannot write free text.
4 · Unsure means a person decidesAn answer the model is not confident about is not guessed. The record is held for a person to review. The process fails closed.
5 · Final scanEvery record is scanned again before it leaves. A record carrying anything outside the approved fields is held back, not sent.

10

Where it runs

Two ways to run the secure environment

The secure environment is where identifiable data lives during the engagement, and you choose where it sits. In both options the key table never leaves it, and the AI provider receives only a random ID and fixed-list facts.

Inside your environmentOn a Tez-operated workstation
Where raw data sitsA machine or cloud account you control; it never leaves itAn encrypted workstation operated by Tez, in a separate encrypted volume per client
AccessYou control it. We use a named, least-privilege account you can revoke at any timeOne named individual, with multi-factor authentication
NetworkYour controlsOutbound limited to the AI provider and your sending channels
LoggingYour loggingAccess log kept for the engagement, provided on request
SuitsBusinesses with an IT provider or their own cloud accountMost owner-run businesses

Workstation standard, when Tez operates it

  • Encrypted at rest — Full-disk encryption, plus a separate encrypted volume for each client’s data.
  • Dedicated and locked down — An OS account used only for client data, multi-factor sign-in, screen lock, current patches, endpoint protection.
  • No cloud sync — Client data is never stored in a synced folder or consumer cloud backup, and is excluded from sync by configuration.
  • Wiped at the end — Your volume is destroyed at termination and the destruction certified in writing.

11

Security and incidents

The controls, and what happens if one fails

ControlEvidence you can ask for
Written information security program, modelled on Massachusetts 201 CMR 17.00The program document
Encryption in transit and at restConfiguration record
Multi-factor authentication on every account that touches your dataAccount inventory
Access limited to named individuals, reviewed quarterlyAccess list and review log
Access to your data loggedLog extract
Background check for anyone with access, on your requestWritten confirmation
Raw data held only for the life of the engagementRetention schedule
Return or destruction within 30 days of terminationSigned certificate
Cyber liability insurance, where your contract requires itCertificate of insurance
Written incident response plan, reviewed each yearThe plan and its last review

If something goes wrong

  • 01 · Contain — Stop sending, revoke the affected credential, isolate the system.
  • 02 · Notify you within 72 hours at the latest — Which records and fields, what window, what we have done. Updates follow as we investigate.
  • 03 · Preserve evidence — Logs, send records and the consent history are kept intact for your investigation.
  • 04 · Support your notice, never pre-empt it — Whether customers are told is your decision. For a lead list your state’s breach law may require no notice at all. We never contact your customers about it.

12

Advertising and claims

What outreach may say, and what it never says

Every message we draft is your advertisement, sent in your name. That brings in roofing’s licensing and storm-claim rules and the FTC’s rules on honest claims. These shape the wording.

  • 01Your licence or registration number, where the state asks for it — California counts “any electronic transmission” as advertising (16 CCR 861) and Florida wants the number “regardless of medium” (Fla. Stat. 489.119); Arizona, Minnesota, Washington, Oklahoma and Illinois want it in ads too (225 ILCS 335/5). We add it to every message.
  • 02No deductible offers, in any state — All 17 states whose text we read, Texas, Florida and Louisiana among them, bar advertising or promising to pay, waive or rebate a deductible; several count any credit, gift or referral reward to the homeowner as a rebate (Mo. Rev. Stat. 407.725). Drafts offer neither.
  • 03Not an adjuster, not an “insurance specialist” — Texas, Florida, Louisiana, Colorado, Minnesota, Alabama, Georgia, Tennessee, Iowa and Wyoming bar a contractor from adjusting or offering to negotiate a claim (Tex. Ins. Code 4102.163). Kentucky now also bars marketing a roofer as a “claims specialist” (KRS 367.628), and Arizona bars assuring the work will be covered. Drafts do neither; a lead with an open claim goes to your rep.
  • 04Florida: no claim solicitation, no inspection rewards — A message urging a homeowner to contact a contractor about a roof claim needs the statutory deductible and fraud notice, and nothing of value may be offered for an inspection (Fla. Stat. 489.147); assignment of benefits is void on newer policies (627.7152). We draft no claim messaging there.
  • 05True claims only, and a trail you can produce — A draft never claims storm damage your records do not show, or invents a review (FTC Act section 5; 16 CFR 465). Wyoming storm solicitations state your name, liability insurance and licensure (W.S. 40-12-702). Payment terms trigger Regulation Z (12 CFR 1026.24), and Washington fines a misleading subject line (*Brown v. Old Navy*, 2025). Every draft and approval is logged.

13

Consent

No evidenced consent, no text message

Under the Telephone Consumer Protection Act the party that sends a message can be liable for it directly, at $500 a message and up to $1,500 if wilful. Recent court decisions have narrowed some federal rules and loosened the FCC’s hold on others; we rely on neither, and work to the strictest reading. Consent is enforced in software at the moment of sending, not left to policy.

  • 01 · A consent history, not a checkbox — Each lead’s consent is an append-only record of source, wording, channel and date. Contactability is derived from it, never overwritten.
  • 02 · Checked when the message sends — Consent, suppression, Do Not Call and quiet hours are rechecked at sending, not at list-building. Yesterday’s opt-out holds today.
  • 03 · Aged estimates without evidenced consent — Email, or your reps calling directly — not text. An inspection request over three months old is no established business relationship for Do Not Call; a customer within 18 months of a job is.
  • 04 · Do Not Call and reassigned numbers — Checked against the National Do Not Call Registry and the FCC Reassigned Numbers Database. Results dated and stored.
  • 05 · Quiet hours and state law — 8am to 8pm in the lead’s local time, inside the federal 9pm limit; from 9am in Connecticut, noon on Texas Sundays. Three a day at most in Florida, Oklahoma and Maryland. No texts to Washington residents without clear prior consent.
  • 06 · Opt-out everywhere, permanently — STOP, a request in any words, or one made to your rep or crew is honoured on every channel and survives any re-import. Email unsubscribes within 10 business days.

14

How we are paid

Two fee models, and how each is treated

We offer two models. Fees are set in conversation and are not in this document. What belongs here is how each model is treated under the rules that apply to roofing, so you and your counsel can choose with that in view.

Model A: Flat monthly fee

A fixed fee for operating the service. It does not depend on inspections booked, roofs sold or how a job is paid for.

  • No rule we found restricts it, in any state.
  • The model we recommend where most of your work is storm restoration paid from insurance claims.
  • The simplest model to budget for and to check.

Model B: Results-based fee

A share of revenue from reactivated jobs, measured from your CRM’s own records.

  • Retail jobs: generally unproblematic. We found no federal or state rule that bars a roofing business paying a marketing vendor this way.
  • Florida, insurance-funded jobs. Florida bars offering or receiving any compensation for referring work paid from property insurance, and treats an unlicensed person who takes part as contracting without a licence (Fla. Stat. 489.147). Those jobs are left out of the revenue base, or Model A is used.
  • Elsewhere, insurance-funded jobs can be left out on request. The “referral fee” bans in deductible laws reach payments to the homeowner, not to a vendor.

15

Subprocessors and contract

Who else touches the data, and what we sign

SubprocessorWhat it holdsWhen
Anthropic (Claude API)A random ID and fixed-list facts only. No names, contact details, addresses, notes or exact figures. Not used for training by default under Anthropic’s commercial terms; zero data retention requested where offeredEvery engagement
Your CRM, texting and email providersMessages and records, as they do todayEvery engagement, under your contracts
Messaging provider operated by TezPhone numbers and message contentOnly if you do not send through your own texting channel, with every message and opt-out synced back to your CRM
Operator console hostingNamed in your agreement, with what it holdsWhere your team uses our console

The full list is an exhibit to your agreement. We give 30 days’ notice before adding or changing a subprocessor.

What the agreement contains

  • Roles and purpose — Your business as owner of the data, Tez as service provider and processor; use limited to this engagement.
  • No secondary use — No training, no sale, no reuse across clients, no enrichment without written instruction.
  • Security exhibit and 72-hour notice — The controls in sections 09 to 11, as binding terms.
  • Consent warranty — Your representation of how the leads were obtained, segment by segment.
  • Privacy requests — Access, correction and deletion within your deadlines, wherever a state privacy law applies to you.
  • Audit, return and destruction — Reasonable audit and questionnaire rights; return or certified destruction at termination.

16

Regulatory map

Each rule, and where it is addressed

RuleWhat it requires hereSection
TCPA and FCC rules, 47 CFR 64.1200Consent, revocation, Do Not Call, quiet hours13
Telemarketing Sales RuleEstablished business relationship windows13
State telemarketing laws: FL, OK, MD, WA, TX, CTConsent, hours, daily limits, registration13
CAN-SPAM; Washington CEMAUnsubscribe, address, honest subject lines12 13
Licence and registration: CA, FL, AZ, MN, WA, OK, ILLicensed name and number in advertising07 12
Deductible bans: 17 states, incl. TX, FL, LA, CO, KYNo offer to pay, waive or rebate a deductible05 12
Contractor-as-adjuster bans: TX, FL, LA, AL, GA, TN, KY, IA, AZNo adjusting, negotiating or coverage assurances12 18
Fla. Stat. 489.147; 627.7152(13)Claim-solicitation notice; no inspection rewards; no referral pay on insurance jobs12 14
Wyo. Stat. 40-12-702Storm solicitations: name, insurance, licensure12
FTC Act section 5; FTC reviews ruleTruthful, supported claims; real reviews only06 12
Regulation Z, 12 CFR 1026.24Financing terms trigger disclosures06 12
Gramm-Leach-Bliley ActDoes not apply; the architecture is used anyway07
State comprehensive privacy lawsProcessor contract, access, deletion, no sale07 15
State breach notification lawsPrompt notice to you; your notice decision07 11
Massachusetts 201 CMR 17.00Written security program, encryption10 11
NIST IR 8053, SP 800-188De-identification practice08 09

17

References

Every requirement, traced to its source

Each commitment in this document rests on a primary source: a statute, a regulation, a regulator’s own guidance, or a court decision. They are listed here so your counsel can check our reading against the text. Links were current in October 2026.

Telemarketing and emailRelied on forSections
Telephone Consumer Protection Act, 47 U.S.C. 227 (law.cornell.edu/uscode/text/47/227)Consent for marketing texts and calls; statutory damages; sender liability13
FCC rules, 47 CFR 64.1200 (ecfr.gov/current/title-47/chapter-I/subchapter-B/part-64/subpart-L/section-64.1200)Written consent, Do Not Call for calls and texts, 8am to 9pm federal hours, revocation of consent13
FCC Consumer and Governmental Affairs Bureau, Order DA 26-12, January 6, 2026 (docs.fcc.gov/public/attachments/DA-26-12A1.pdf)Delay of the “revoke all” part of the revocation rule to January 31, 202718
Telemarketing Sales Rule, 16 CFR Part 310 (ecfr.gov/current/title-16/chapter-I/subchapter-C/part-310)Established business relationship: 18 months after a purchase, 3 months after an inquiry04 13
National Do Not Call Registry; FCC Reassigned Numbers Database (donotcall.gov · reassigned.us)The two checks run before any number is contacted13
Facebook, Inc. v. Duguid, 592 U.S. 395 (2021); Insurance Marketing Coalition v. FCC (11th Cir., January 24, 2025); McLaughlin Chiropractic Associates v. McKesson Corp. (U.S., June 2025)Autodialer scope; vacatur of the one-to-one consent rule; courts not bound by FCC readings13
Florida Telephone Solicitation Act, Fla. Stat. 501.059; Florida Telemarketing Act, 501.616 (flsenate.gov/Laws/Statutes/2025/501.059)Written consent for automated texts; 8am to 8pm; three calls a day on one subject13
Maryland Stop the Spam Calls Act, Md. Code Com. Law 14-4501 et seq. (mgaleg.maryland.gov/mgawebsite/Laws/StatuteText?article=gcl&section=14-4502)8am to 8pm; three attempts a day on the same subject; written consent for automated messages13
Oklahoma Telephone Solicitation Act, 15 O.S. 775C.1 et seq. (2022)8am to 8pm; three calls a day on the same subject13
Connecticut Public Act 23-98 (SB 1058), Conn. Gen. Stat. 42-288a (cga.ct.gov/2023/ACT/PA/PDF/2023PA-00098-R00SB-01058-PA.PDF)Sales calls and texts only between 9am and 8pm13
Washington RCW 80.36.390 and RCW 19.190 (app.leg.wa.gov/RCW/default.aspx?cite=19.190)8am to 8pm calls; no commercial texts without clear prior consent; honest email subject lines12 13
Brown v. Old Navy, LLC, Washington Supreme Court, April 17, 2025 (courts.wa.gov/opinions/pdf/1025921.pdf)Any false or misleading subject line in a commercial email breaks CEMA12
Texas SB 140 (2025); Tex. Bus. & Com. Code chs. 301 and 302Texts as telephone solicitation; Texas hours13
CAN-SPAM Act, 15 U.S.C. 7701 et seq.; FTC compliance guide (ftc.gov/business-guidance/resources/can-spam-act-compliance-guide-business)Unsubscribe within 10 business days, physical address, accurate headers13
Roofing, claims and storm workRelied on forSections
Fla. Stat. 489.147, Prohibited property insurance practices (flsenate.gov/Laws/Statutes/2026/489.147)Claim solicitation notice, no inspection rewards, no adjusting, no referral compensation on insurance-funded work12 14
Fla. Stat. 817.234(7)(d); 627.7152(13) (flsenate.gov/Laws/Statutes/2026/817.234 · flsenate.gov/Laws/Statutes/2026/627.7152)Deductible waiver by a contractor is a felony; post-loss assignment of benefits void on policies issued since 202312
Tex. Bus. & Com. Code 27.02; Tex. Ins. Code 707.002 (tcss.legis.texas.gov/resources/bc/htm/bc.27.htm)Offence to advertise or promise to pay, waive or rebate a deductible05 12
Tex. Ins. Code 4102.163 (tcss.legis.texas.gov/resources/in/htm/in.4102.htm)A contractor may not act as or advertise as a public adjuster12
La. R.S. 51:451; La. R.S. 37:2175.3(A)(12)–(18), Act 734 of 2022 (legis.la.gov/legis/Law.aspx?d=104538 · legis.la.gov/legis/ViewDocument.aspx?d=1290211)No advertising to pay or waive a deductible; no interpreting policies or adjusting claims12
Ky. Rev. Stat. 367.628, as amended effective July 15, 2026 (apps.legislature.ky.gov/law/statutes/statute.aspx?id=57393)No negotiating claims; no “claims specialist” or “insurance expert” marketing; no deductible offers or rewards over $10012
Colo. Rev. Stat. 6-22-105 (leg.colorado.gov/sites/default/files/images/olls/crs2024-title-06.pdf)No advertising to pay or rebate a deductible; no acting as a public adjuster12
Okla. Stat. tit. 59, 1151.2, 1151.7, 1151.30 (oklahoma.gov/content/dam/ok/en/cib/documents/your-industry/roofing-industry/title_59_roofing_contractor_registration_act.pdf)No deductible offers; registration number on all advertising, electronic solicitations included12
Minn. Stat. 325E.66; 326B.87 (revisor.mn.gov/statutes/cite/325E.66 · revisor.mn.gov/statutes/cite/326B.87)No deductible offers or adjusting; licence number in all advertising, websites included12
815 ILCS 513/18; 225 ILCS 335/5, Illinois Roofing Industry Licensing Act (ilga.gov/legislation/ilcs/documents/081505130K18.htm · ilga.gov/legislation/ilcs/documents/022503350K5.htm)No deductible offers; roofing licence number and name in every advertisement12
Ariz. Rev. Stat. 32-1158.02, as amended by SB 1206 (2026); 32-1124(B) (azleg.gov/ars/32/01158-02.htm · azleg.gov/ars/32/01124.htm)No deductible offers, adjusting or coverage assurances in storm work; ROC number in advertising12
Ala. Code 8-36-2(c); Alabama Department of Insurance notice, 2020 (aldoi.gov/currentnewsitem.aspx?ID=1138)A roofing contractor may not represent or negotiate a claim for the homeowner12
Ga. Code 10-1-393.12(e); Georgia Consumer Protection Division compilation (consumer.georgia.gov/document/document/fbpa-december-2024pdf/download)A roofing contractor may not represent or negotiate a claim for the homeowner12
Tenn. Code 62-6-605 (law.justia.com/codes/tennessee/title-62/chapter-6/part-6/section-62-6-605/)A roofing services provider may not act as a public adjuster unless licensed12
Iowa Code 103A.71 (legis.iowa.gov/docs/code/103A.71.pdf)No deductible rebates; no offering to represent or negotiate a claim12
Mo. Rev. Stat. 407.725 (revisor.mo.gov/main/OneSection.aspx?section=407.725)No deductible offers; any credit, gift or referral fee to the homeowner counts as a rebate12 14
Wis. Stat. 100.65; Wyo. Stat. 40-12-702 (docs.legis.wisconsin.gov/statutes/statutes/100/65 · wyoleg.gov/statutes/compress/title40.pdf)No deductible promises, in ads included; Wyoming storm solicitations name the business, its insurance and licensure12
Neb. Rev. Stat. 44-8604; N.D. Cent. Code 26.1-39.2-03; S.C. Code 40-59-25; S.D. Codified Laws 37-24-50 (nebraskalegislature.gov/laws/statutes.php?statute=44-8604 · ndlegis.gov/cencode/t26-1c39-2.pdf · scstatehouse.gov/code/t40c059.php · sdlegislature.gov/Statutes/37-24-50)No promising to pay or rebate a deductible12
Licensing and advertising claimsRelied on forSections
Cal. Bus. & Prof. Code 7030.5; 16 CCR 861; CSLB Industry Bulletin 20-21 (cslb.ca.gov/Resources/IndustryBulletins/2020/20-21_Advertising_on_Vehicles.pdf)Licence number in all advertising, including any electronic transmission12
Fla. Stat. 489.119(5) (flsenate.gov/Laws/Statutes/2026/489.119)Licence number in every advertisement, regardless of medium12
Wash. Rev. Code 18.27.100 (app.leg.wa.gov/RCW/default.aspx?cite=18.27.100)Registration number on all advertising that shows the contractor’s name12
Kan. Stat. 50-6,123 and 50-6,127, Kansas Roofing Registration Act (kslegislature.gov/b2025_26/laws/050_000_0000_chapter/050_006_0000_article/)Registration required, and in good standing when soliciting07
FTC Act section 5, 15 U.S.C. 45 (law.cornell.edu/uscode/text/15/45)Claims must be truthful and supported06 12
FTC Rule on Consumer Reviews and Testimonials, 16 CFR Part 465 (2024) (ecfr.gov/current/title-16/chapter-I/subchapter-D/part-465)No fake or AI-written reviews; no paying for a sentiment06 12
Regulation Z, 12 CFR 1026.24, and comment 2(a)(2)-2 (consumerfinance.gov/rules-policy/regulations/1026/24)Financing terms in an ad trigger disclosures, for contractors as well as lenders06 12
FTC Cooling-Off Rule, 16 CFR Part 429 (ecfr.gov/current/title-16/chapter-I/subchapter-D/part-429)In-home sale cancellation notices stay with your business07
Privacy, security and de-identificationRelied on forSections
FTC Safeguards Rule, 16 CFR Part 314, definition in 314.2 (ecfr.gov/current/title-16/chapter-I/subchapter-C/part-314)Why GLBA does not reach a business that only takes cards or offers a lender’s financing07
California Consumer Privacy Act, Cal. Civ. Code 1798.100 et seq.; CPPA threshold adjustment (cppa.ca.gov/regulations/cpi_adjustment.html)Who is covered; service-provider contracts; access and deletion07 15
Texas Data Privacy and Security Act, Tex. Bus. & Com. Code ch. 541Small-business exemption; processor duties for covered clients07 15
Massachusetts 201 CMR 17.00 (mass.gov/regulations/201-CMR-1700-standards-for-the-protection-of-personal-information-of-ma-residents)Written security program, encryption on laptops and in transit; definition of personal information10 11
NIST IR 8053, De-Identification of Personal Information, 2015 (nvlpubs.nist.gov/nistpubs/ir/2015/NIST.IR.8053.pdf)Quasi-identifiers, re-identification risk, why pseudonymization is reversible08 09
NIST SP 800-188, De-Identifying Government Datasets, 2023 (csrc.nist.gov/pubs/sp/800/188/final)Generalization of figures into bands; de-identification as risk reduction08 09
Anthropic, Commercial Terms of Service (anthropic.com/legal/commercial-terms)No training on commercial API inputs and outputs by default09 15

18

Limits

What this document is not

  • 01Not legal advice — Your counsel decides how these rules apply to your business. This document tells them what we do so they can.
  • 02Not a SOC 2 report — We do not hold a SOC 2 attestation. If you send a security questionnaire, we complete it and provide the policies and evidence behind each control instead.
  • 03Not your contractor or your adjuster — Tez I Solutions is not a licensed contractor or public adjuster. We do not quote, contract for or perform work, and we do not advise anyone on an insurance claim. Every message is your advertisement, in your name.
  • 04Not permanent — Current as of October 2026. Rules in this area are moving — the FCC’s “revoke all” consent rule is due on January 31, 2027, and state roofing and texting laws change most years — Kentucky and Arizona both tightened their roofing rules in 2026. We review this document at least once a year and whenever a rule it relies on changes.
  • 05Not a promise of results — A score says which leads to contact first, not who will book. Until your own outcomes are recorded, the odds behind it are estimates drawn from your team’s experience.

Part 2

AI services

How we handle your data inside your AI tools.

AI services puts a standing AI engineer across the AI tools your business already pays for — ChatGPT, Claude, Copilot, Gemini and the AI inside the software you use. We connect those tools to your CRM, inbox, calendar and files, build the workflows that do the repeat work, set up your processes and brand voice inside them, train your team, and look after the accounts. The tools stay yours, under your own contracts with each vendor. That changes how data protection works. In lead reactivation we keep names and contact details away from the AI provider by design. Here, a tool connected to your CRM will see the records it needs to do its job, names included. So the protections in this document are about something else: whose account it is, what each connection can reach, what the vendor's terms allow, who approves a workflow before it goes live, and how our access ends. Sections A1 to A6 are the same for every business we work with. Your industry's page adds sections A7 and A8: what your industry's rules mean for your AI tools, and where those rules come from.

A1

Commitments

Ten commitments, before the detail

  • 01 · Your accounts, on business terms — We work only in accounts your business owns, on business plans. Never in a personal or consumer account — ours, yours or an employee's.
  • 02 · A named user, never a shared password — You add us as a named user with our own sign-in and multi-factor authentication. We never ask for a shared password, and you should never send one to us by email.
  • 03 · The least access that does the job — Each connection reaches only the data its workflow needs. Admin rights are used for set-up tasks, logged, and reduced afterwards.
  • 04 · Nothing goes live without your approval — Every connection, workflow and set of instructions is approved by you, in writing, before it is switched on. So is every change to one that is already running.
  • 05 · Automated where it is routine, a person in the loop where it is not — Routine, rule-based work can run on its own once you have approved it: sorting and tagging, summaries for your team, filing, and fixed-wording notices such as an appointment reminder from a template you signed off. Anything that needs a decision or a judgement — a reply written for a particular customer, a price, a term, a commitment, or anything your industry's page marks for review — has a person on your side in the loop before it goes anywhere. Each workflow's data sheet (A3) states which kind it is. Where your industry's page requires a person to review every customer message, that rule applies instead.
  • 06 · Your data stays in your tools — We build and test inside your workspace. We do not copy your business data into Tez's own AI accounts. Where we need examples outside your tools, we use made-up records.
  • 07 · Your data serves your business only — No reuse across clients, no sale, no training of anything by us. Prompts, instructions and workflows built from your material are yours and are not reused for anyone else.
  • 08 · Vendor data settings confirmed in writing — During onboarding we read each tool's current data terms, set its controls with you, and give you a written record. We re-check it whenever a vendor changes its terms.
  • 09 · Incident notice within 72 hours — As soon as possible and no later than 72 hours, or sooner where your industry's page says so.
  • 10 · Access removed, everything handed over — At the end, our access is removed, every credential we created is revoked or rotated, and every workflow is documented and handed over. We confirm it in writing within 30 days.

Evidence on request: every control in this document has a record you can inspect, listed in section A5. If you send us a security questionnaire, we complete it during onboarding.

A2

Accounts and access

Whose accounts, and how we get in

The AI tools, the systems they connect to and the accounts that run them all belong to your business. We are given access to them; we never hold them. That is what makes the work portable: if we part ways, everything keeps running and nothing has to be moved out of our name.

Nothing in this section starts before you have decided to work with us. The first session is a conversation. We do not ask for logins, exports or files beforehand.

Who owns what

ItemWho owns itHow we handle it
AI subscriptions and workspacesYour business — in its name, on its payment methodWe administer them for you. If a new tool would genuinely pay for itself, we say so and why, and it goes on your account, not ours.
The owner or super-admin roleYour business keeps it, with at least one person on your side who is not usWe take the lowest role that does the work. Admin rights for a set-up task are logged and reduced when the task is done.
Our sign-inA named user for each Tez person, in your directory or invited as a guestMulti-factor authentication on. No shared logins. Never a password by email, text or chat.
Connections — API keys, app authorisations, service accountsCreated in your accounts, owned by youEach one is named, listed in the access record (A5), scoped to its workflow, and stored where you control it — never pasted into a document or a message.
Personal and consumer AI accountsTheir ownersNot used for business work. If the audit finds business work in personal accounts, we tell you and recommend moving it to business seats. We never connect your systems to a personal account.

How access is set up

  • 01 · You decide what we need — We list the systems and the role each one needs, and why. You agree or strike items out.
  • 02 · You add us — Usually by adding us as a user, on a call where we walk through it together. A password is never sent.
  • 03 · We confirm the safeguards — Multi-factor authentication on, role as agreed, sign-in recorded in the access record.
  • 04 · Reviewed every quarter — We go through the access record with you and remove anything no longer needed.
  • 05 · Removed at the end — Section A5 sets out how access ends.

Roles

ObligationYour businessTez I Solutions
Contracts with AI vendorsHolds them; the vendor processes your data under themReads the data terms and records them for you (A4)
Who on your team uses which toolDecidesSets up the seats and permissions you decide
Approval of workflows and changesApproves before anything goes liveProposes, documents and builds; never switches on without approval
Review of customer-facing outputYour people review before sendingBuilds the review step into the workflow
Industry rules — licensing, records, supervision, privacy noticesOwns themBuilds to them as set out on your industry's page (A7)
Security of the access we holdOverseesOperates the controls in A5
Notice to customers or regulators after an incidentDecidesTells you within 72 hours and supports the investigation
Privacy requests from your customersReceives and instructsHelps find and remove the data in the tools we set up, within your deadline

Where a state privacy law reaches your business, we act as your service provider or processor for the access we hold, and the agreement says so.

A3

What the tools can see

Connections, scopes, and what stays out

An AI tool connected to one of your systems can see whatever that connection lets it see. An assistant that searches your files can surface anything the person using it is allowed to open — Microsoft says of its own Copilot that it "only surfaces organizational data to which individual users have at least view permissions." So the work starts with permissions, not prompts.

Before anything is connected

  • Who can see what — Before an assistant is pointed at a shared drive, inbox or CRM, we review who can open what. Folders that are open to everyone but should not be are fixed first, with your approval.
  • One data sheet per workflow — Every workflow gets a written sheet: what it reads, what it writes, who sees the result, and where a person reviews it. You approve the sheet before we build.
  • Add-ons are vendors too — A plug-in, connector, custom GPT or agent from a third party is another company handling your data. None is installed without your approval and a record of its data terms.

What a data sheet looks like

Illustration — not real client data.

WorkflowReadsWritesWho sees the resultHuman in the loop
Morning summary of new inquiriesCRM records created in the last 24 hours: name, source, service asked about, notesOne summary in the office manager's inboxOffice managerRead before anyone acts on it
First-draft reply to a quote requestThe single inquiry being answered; your approved reply templates and brand voiceA draft in the shared inbox — never sentThe person replyingEdited and sent by a person
Meeting notes to CRMThe transcript of a meeting the attendees agreed to recordA note on the matching CRM recordThe account ownerChecked before it is saved

What stays out by default

Unless your written decision says otherwise, after we have shown you what the vendor's terms and your industry's rules say, these are kept out of every prompt, instruction file and connection:

  • Social Security numbers, tax IDs, driver's licence and other government ID numbers
  • Full bank account and card numbers
  • Passwords, access codes, gate, door and alarm codes
  • Health information
  • Anything your industry's page (A7) marks as restricted

Where a connection would expose one of these — a folder of scanned IDs, a CRM field holding card numbers — the connection is narrowed to leave it out, or not built.

Before a workflow goes live

CheckWhat has to be true
Data sheetApproved by you, in writing
AccessThe connection reaches only what the sheet lists
TestRun on made-up records, or on a small set of real ones you choose, with the results shown to you
Human in the loopMarked on the data sheet. In place wherever a decision or judgement is involved: a reply written for a particular customer, a price or a term, or anything your industry's page marks for review. Routine, rule-based steps you have approved may run without one
OwnerA named person on your side who can pause it
DocumentationWritten up and stored where you keep it

AI tools make mistakes. Every workflow is built on the assumption that a draft can be wrong, which is why the review step is part of the design rather than a suggestion.

A4

Model providers and training

What the vendors do with your data, and how we check

When your team or a workflow uses ChatGPT, Claude, Copilot or Gemini, the vendor processes that data under its contract with your business. Tez is not a reseller or partner of any AI vendor, and not a party to those contracts. Whether a vendor trains its models on your data, how long it keeps prompts, whether its staff can review them, and where it processes them are set by the vendor's terms and by the plan you are on. Those terms change. So we do not promise what a vendor will do. We promise what we will do.

What we do

  • 01 · List every tool — Each AI tool and AI feature you pay for, the plan it is on, and who holds a seat.
  • 02 · Read the current terms — For each one we record what the vendor says about training on your data, retention, human review, where data is processed, and which admin controls exist. Each entry carries the date and the address of the page we read.
  • 03 · Set the controls with you — Where a tool offers a choice — training opt-outs, retention periods, chat history, which add-ons are allowed — we recommend the most protective setting that still does what you need, and you decide.
  • 04 · Give you the record — The settings record is yours, in writing. Your compliance contact can file it with your vendor reviews.
  • 05 · Re-check when terms change — When a vendor changes its data terms, we re-read them, update the record and tell you if anything moved. We also re-check the whole record at least every six months.

What the main vendors said when we checked

Read on each vendor's own page on 6 October 2026. This is the vendor's statement to its customers, not a commitment by Tez. If it changes, the vendor's current terms govern, and we update your record.

VendorWhat its page saidWhere
Anthropic — Claude, under its Commercial Terms"Anthropic may not train models on Customer Content from Services." The Commercial Terms cover Anthropic's API and the business offerings that reference them, not its consumer plans. Effective June 17, 2025.anthropic.com/legal/commercial-terms
OpenAI — APIData sent to the API is not used to train or improve OpenAI's models unless you opt in, as of March 1, 2023. Abuse-monitoring logs are kept for up to 30 days by default.developers.openai.com/api/docs/guides/your-data
OpenAI — ChatGPT business plansRead during onboarding against OpenAI's published terms for your plan, and recorded the same way.openai.com/enterprise-privacy
Microsoft — Copilot"Prompts, responses, and data accessed through Microsoft Graph aren't used to train foundation LLMs." Copilot only surfaces data a user already has permission to view.learn.microsoft.com/en-us/microsoft-365/copilot/microsoft-365-copilot-privacy
Google — Gemini in Google WorkspaceYour content "is not human reviewed or otherwise used for Generative AI model training outside your domain without permission."knowledge.workspace.google.com/admin/gemini/generative-ai-in-google-workspace-privacy-hub
AI inside your other softwareEach vendor's own terms — your CRM, phone system or accounting software. Recorded the same way during onboarding.Each vendor's data or AI terms page

Consumer plans and personal accounts

Consumer plans run on different terms from business plans — Anthropic's Commercial Terms, for one, state that they do not cover its consumer offerings. We do not do business work in consumer or personal accounts, and we do not rely on a consumer plan's settings to protect business data.

Our own tools

We use AI tools of our own to write code and documentation. Your business data does not go into them. Anything we build for you is built and tested in your workspace, or against made-up records.

A5

Records, security and incidents

What we keep, how it is protected, and what happens if something fails

Records you can inspect

Records describe what we built and changed. They live in a location your business owns, and they do not contain your customers' data.

RecordWhat it holds
Access recordEvery Tez sign-in and every connection we created: system, role or scope, date added, date reviewed, date removed
Settings recordEach tool's plan, data terms as read on a given date, and the controls set (A4)
Workflow registerEvery live workflow, with its approved data sheet (A3), its owner on your side and its documentation
Change logEvery change to a live workflow or connection: what changed, why, when, who approved it
Training recordWho was trained, on which tools and processes, and when

Changes to something already running

Every change to a live workflow is described, approved by you, tested, logged and reversible — the previous version is kept. If a vendor update breaks a workflow, or a workflow starts doing something it should not, we may pause it at once to stop harm, and tell you the same day. We do not change what a workflow does without your approval.

Security controls

ControlEvidence you can ask for
Written information security program, modelled on Massachusetts 201 CMR 17.00The program document
Multi-factor authentication on every account we use to reach your systemsAccess record
Access limited to named individuals, reviewed with you quarterlyAccess record and review log
Tez devices: full-disk encryption, screen lock, current patches, endpoint protectionConfiguration record
Your data is not stored on Tez devices or in our cloud storage; where a task needs a file locally, it is deleted when the task endsWritten procedure
Background check for anyone with access, on your requestWritten confirmation
Cyber liability insurance, where your contract requires itCertificate of insurance
Written incident response plan, reviewed each yearThe plan and its last review

If something goes wrong

An incident includes a workflow sending or showing data to the wrong person, a connection reaching more than its sheet allows, a suspected compromise of a Tez sign-in, and a vendor incident we learn of that affects your workspace.

  • 01 · Contain — Pause the workflow, revoke the affected credential or connection, and stop the exposure.
  • 02 · Notify you within 72 hours at the latest — Which systems and data, what window, what we have done. Sooner where your industry's page sets a shorter time. Updates follow as we investigate.
  • 03 · Preserve evidence — Logs, the change log and the vendor's audit records are kept intact for your investigation.
  • 04 · Support your notice, never pre-empt it — Whether customers or regulators are told is your decision. We never contact your customers about it. A vendor's own incident notice comes to you under your contract with that vendor.

When the engagement ends

StepWhat happens
Access removedEvery Tez user and role removed from every system, checked against the access record
Credentials endedEvery key, app authorisation and service account we created is revoked, or rotated and handed to you
Nothing in our nameAnything that ended up in a Tez name is transferred to you first — by design there should be nothing
Handover packThe workflow register, data sheets, settings record, change log and plain-English run notes, so your team or the next provider can keep it running
Written confirmationWithin 30 days of the end of the engagement

Everything we build is yours — documented and portable. If we part ways, it keeps working and your team knows how it runs.

A6

Limits

What this document is not

  • 01 · Not legal advice — Your counsel or compliance officer decides how your industry's rules apply to your business. This document tells them what we do so they can.
  • 02 · Not a SOC 2 report — We do not hold a SOC 2 attestation. If you send a security questionnaire, we complete it and provide the policies and evidence behind each control instead.
  • 03 · Not the vendor — We do not run the AI vendors' systems or set their terms. Their security, retention, outages and incidents are governed by your contract with them. We are not a reseller, partner or certified provider of any AI vendor.
  • 04 · Your obligations stay yours — Using AI tools does not move your duties to us: licensing, supervision, record keeping, privacy notices and your staff's use of AI remain your business's responsibility. We build to them, as your industry's page sets out.
  • 05 · Not a promise about AI output — AI tools can be wrong, and confidently so. That is why anything that needs a judgement has a person in the loop, and why no workflow makes a decision your business would otherwise make.
  • 06 · Not permanent — Current as of October 2026. Vendor terms and the rules on AI change often. We review this document at least once a year, and whenever a vendor term or rule it relies on changes.

A7

Roofing

What your industry's rules mean for your AI tools

No federal privacy rule covers a roofing business's customer list, and most state privacy laws will not reach yours. What governs your AI tools is what they write. Roofing has some of the strictest advertising rules of any trade, most of them about insurance claims, and AI tools write the banned phrases without being asked: "we'll handle your claim," "insurance claim specialists," "we can help with your deductible." Every one of those is your advertising, in states that treat it as an offence. These are the rules that bear on your AI tools, and what we do about each.

RuleWhat it means for AI toolsHow we handle it
Deductible bans — 17 states, including Texas, Florida, Louisiana, Colorado and Kentucky [1][2][3][4]Advertising or promising to pay, waive or rebate a deductible is barred, and several states count any credit, gift or referral reward to the homeowner as a rebate.Deductible offers, credits and homeowner referral rewards are blocked in every draft, in every state.
Contractor-as-adjuster bans — Texas, Florida, Louisiana, Alabama, Georgia, Tennessee, Kentucky, Iowa, Arizona [5][6][7]A contractor may not adjust, negotiate or offer to negotiate a claim, and Kentucky now bars marketing a roofer as a "claims specialist." AI tools describe roofers this way by default."Claims specialist," "insurance expert," and any offer to handle, negotiate or assure coverage are blocked in drafts and in the tools' brand-voice instructions. Questions about a claim go to your rep, not to an assistant.
Fla. Stat. 489.147 and 627.7152 [8]A message urging a homeowner to contact a contractor about a roof claim needs a statutory notice, and nothing of value may be offered for an inspection.No AI tool drafts claim-related outreach to Florida homeowners. Inspection offers carry no reward.
Licence and registration numbers — California, Florida, Arizona, Minnesota, Washington, Oklahoma, Illinois [9][10][11][12]Your licence or registration number belongs in advertising, and California counts any electronic transmission.Your number for each state is set in the tools' instructions and every template.
Wyo. Stat. 40-12-702 [13]Storm solicitations must state your name, liability insurance and licensure.These details are a fixed block in any storm-related template for Wyoming.
FTC Act section 5; FTC reviews rule [14][15]Claims must be true — no storm damage nobody has inspected — and AI-written reviews and testimonials are banned.Drafts state only what your records show. We do not build anything that writes reviews or testimonials.
Regulation Z, 12 CFR 1026.24 [16]Payment terms in an ad trigger disclosures, for contractors as well as lenders.Payment terms appear only with your full, approved disclosure.
TCPA, Do Not Call, CAN-SPAM and Washington CEMA [17][18][19]A message a workflow sends follows the same consent rules as one a person sends. Washington penalises misleading email subject lines.Workflows draft; a person sends, from your channels. Subject lines are reviewed with the message.
State privacy and breach laws [20]Larger businesses may fall under a state privacy law. AI tools holding homeowner data are part of what a breach could expose.Incident notice to you within 72 hours; help with access and deletion requests in the tools we set up.

In practice

  • A workflow may draft a follow-up to a homeowner who had an inspection, from the inspection date and job type. It never mentions their claim, their adjuster or their deductible.
  • A website assistant may book an inspection. Asked "will insurance cover this?", it says your rep will talk it through, and passes the question on.
  • An assistant may turn a rep's inspection notes into a first-draft scope for your estimator. Claim and policy numbers stay in your CRM, out of the AI workspace.
  • Drone and roof photos stay in your own systems. They are not uploaded to a general AI tool to "diagnose" damage for a customer.

A8

Sources

Where these rules come from

1. Tex. Bus. & Com. Code 27.02 — https://tcss.legis.texas.gov/resources/bc/htm/bc.27.htm 2. Fla. Stat. 817.234 — https://www.flsenate.gov/Laws/Statutes/2026/817.234 3. Colo. Rev. Stat. 6-22-105 — https://leg.colorado.gov/sites/default/files/images/olls/crs2024-title-06.pdf 4. Mo. Rev. Stat. 407.725 — https://revisor.mo.gov/main/OneSection.aspx?section=407.725 5. Tex. Ins. Code 4102.163 — https://tcss.legis.texas.gov/resources/in/htm/in.4102.htm 6. Ky. Rev. Stat. 367.628 — https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=57393 7. Ariz. Rev. Stat. 32-1158.02 — https://www.azleg.gov/ars/32/01158-02.htm 8. Fla. Stat. 489.147 — https://www.flsenate.gov/Laws/Statutes/2026/489.147 · Fla. Stat. 627.7152 — https://www.flsenate.gov/Laws/Statutes/2026/627.7152 9. Cal. Bus. & Prof. Code 7030.5; 16 CCR 861; CSLB Industry Bulletin 20-21 — https://cslb.ca.gov/Resources/IndustryBulletins/2020/20-21_Advertising_on_Vehicles.pdf

  • 01Fla. Stat. 489.119(5) — https://www.flsenate.gov/Laws/Statutes/2026/489.119
  • 02Minn. Stat. 326B.87 — https://www.revisor.mn.gov/statutes/cite/326B.87
  • 03Illinois Roofing Industry Licensing Act, 225 ILCS 335/5 — https://www.ilga.gov/legislation/ilcs/documents/022503350K5.htm
  • 04Wyo. Stat. 40-12-702 — https://wyoleg.gov/statutes/compress/title40.pdf
  • 05FTC Act section 5, 15 U.S.C. 45 — https://www.law.cornell.edu/uscode/text/15/45
  • 06FTC Rule on Consumer Reviews and Testimonials, 16 CFR Part 465 — https://www.ecfr.gov/current/title-16/chapter-I/subchapter-D/part-465
  • 07Regulation Z, 12 CFR 1026.24 — https://www.consumerfinance.gov/rules-policy/regulations/1026/24
  • 08Telephone Consumer Protection Act, 47 U.S.C. 227 — https://www.law.cornell.edu/uscode/text/47/227
  • 09FTC, CAN-SPAM Act: A Compliance Guide for Business — https://www.ftc.gov/business-guidance/resources/can-spam-act-compliance-guide-business
  • 10Washington RCW 19.190 — https://app.leg.wa.gov/RCW/default.aspx?cite=19.190 · Brown v. Old Navy, LLC, Washington Supreme Court, April 17, 2025 — https://www.courts.wa.gov/opinions/pdf/1025921.pdf
  • 11California Consumer Privacy Act; California Privacy Protection Agency, threshold adjustment — https://cppa.ca.gov/regulations/cpi_adjustment.html

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